Qerify Discovery
A process audit that ends in a number, not a slide deck
We talk to your employees about what actually eats their time, and convert it into money using your own salary bands. You get a list of processes ranked by how much money you recover and how much work the implementation costs.
From PLN 4,900Results in 5 to 15 business daysNo account needed
Before you pay, check the order of magnitude
The calculator below uses the same formula as the paid report. There is one important difference: here you plug in your own estimate, while the report uses hours gathered from conversations with the people who actually do the work. A manager's estimate usually diverges from reality — which is exactly why we run the sessions.
This process costs you
Realistically you will recover from PLN 0 to PLN 0 a year
Here is the math: salary times the employer cost multiplier 1.2 divided by 173 hours a month gives the hourly rate. That rate times the hours in a year gives the cost of the process. From the recovery we take a band of 40% to 70%, because part of the time recovered on paper comes back as supervising the automation and handling exceptions. This is a deliberately conservative range, not a promise.
Three documents, each for a different decision
One page for the board
An assessment of process maturity, automation potential and a savings range in cash terms. The document you put on the table when deciding whether to move forward at all.
Report for managers
A full picture per department: where hours disappear, which processes are described differently by different people, where one department's data contradicts another's. The document for the conversation about what we do this quarter.
Implementation list
Concrete automations ranked by impact and effort, split into three phases. It starts with the things that give the most for the least effort. The document you hand to a provider instead of explaining everything from scratch.
The last document is a ready-made brief. You can implement it in-house, hand it to anyone, or find a provider on this platform. There is no obligation here, and we don't charge a commission on whatever you do next.
Four steps, 5 to 15 business days
You name the people and give the ranges
You upload the list of participants and fill out a short briefing: salary ranges per level, your employment cost multiplier, and how many hours a week you think the process takes. This data is what the final number is built from.
Employees talk, each on their own
The conversation takes 20 to 30 minutes and happens asynchronously, so nobody blocks a whole department's calendar. The section about tools can be done fully anonymously, because people talk differently about what doesn't work when they know their name won't be attached.
We cross-reference answers across departments
The same task described by three people with three different durations is information in its own right. We score every statement on specificity, completeness, time-anchoring, exceptions to the rule, and evidence.
A consultant reviews and approves
No report goes out automatically. A human goes through the results before you see them.
Contrast with the classic approach: A standard discovery is a series of workshops where twenty people sit in a room for three days, and the outcome depends on who spoke the loudest. It costs a multiple of this price, blocks calendars, and ends in a transcript that someone still has to turn into numbers.
How we calculate the savings
We show the whole formula, because a number without a method is just an opinion with a decimal point.
Step by step
- We take the average of your salary range for that level.
- We multiply it by the employment cost multiplier you provide, because contributions and benefits differ between companies.
- We divide by the number of hours in a month for a standard full-time role. That gives the real cost per hour of work.
- We multiply by the number of hours the process takes over a year, counting 52 weeks.
- From that amount, we only take the share that can actually be taken over by automation.
- We report the result as a range from 40% to 70% of that share.
Why the last step: Because time recovered on paper is never recovered in full. Someone has to watch the automation, handle exceptions, and fix what doesn't work. Reporting the full amount as savings would be an overstatement, and the first quarter after implementation would expose it.
The formula — quoted verbatim from the code
Not a rough guess — the exact formula from the ROI engine:
hourly_cost = (avg_salary_range / (weekly_hours × 4.33)) × cost_multiplier annual_hours = total_weekly_hours × 52 annual_cost = annual_hours × hourly_cost savings_min = annual_cost × 0.4 × %_recoverable_time savings_max = annual_cost × 0.7 × %_recoverable_time
Confidence scale
We score every statement from a session across five dimensions: specificity (30 points), completeness (25), time-anchoring (20), exceptions to the rule (15), evidence (10). A process described consistently by three people with concrete numbers carries more weight in the report than one described vaguely by a single person.
- Specificity
- max 30 · +3 for every concrete number, −3 for vague wording
- Completeness
- max 25 · (answer layers filled in / 7) × 25
- Time-anchoring
- max 20 · 20 pts for a specific week, 0 for "usually"
- Exceptions to the rule
- max 15 · +5 for every documented exception to the norm
- Evidence
- max 10 · +5 for every piece of evidence cited
Choose a scope
You choose the scope by the number of departments and people we need to talk to. The method and the documents are the same across every variant.
Sprint
PLN 4,900
- Scope
- 1–2 departments
- Participants
- up to 10 people
- Delivery
- 5 business days
- Discovery sessions with up to 10 participants
- Manager briefing and preliminary ROI estimate
- Automation recommendation report
Standard
PLN 9,900
- Scope
- up to 4 departments
- Participants
- up to 25 people
- Delivery
- 10 business days
- Discovery sessions with up to 25 participants
- Manager briefing and preliminary ROI estimate
- Automation recommendation report
- Implementation prioritization by impact and effort
Immersion
PLN 19,900
- Scope
- entire organization
- Participants
- up to 60 people
- Delivery
- 15 business days
- Discovery sessions with up to 60 participants
- Manager briefing and preliminary ROI estimate
- Automation recommendation report
- Implementation prioritization by impact and effort
- Summary workshop with the board
Standard is the right choice for most companies with 20 to 200 people, because four departments are usually enough to catch processes that cross department lines — that's where most of the lost hours sit. Implementation prioritization (Standard, Immersion) is a ready-made order you hand to a provider instead of deciding for yourself where to start. The board workshop (Immersion only) turns the document into a decision made in the room, not in an email someone reads two weeks later.
The audit is a cost. Check when it pays back.
Standard costs PLN 9,900. If the sessions show you can recover PLN 20,000 a year, the audit itself pays back in the sixth month, counting from implementing the first recommendation. If they show PLN 60,000, it pays back in the second.
Being honest about the other side: If the sessions show there's nothing worth automating at your company, you'll get that in writing. That's also a result worth its price, because it saves you from spending a hundred times this amount on an implementation that made no sense. It doesn't happen often, but it happens.
Before we start
What's on your side
A light lift: a list of emails, payroll data and a variant decision. Discovery does the rest.
- Participant list. Names and email addresses, uploaded as a CSV file or entered by hand. We support headers in Polish and English, auto-detect the separator, and remove duplicates.
- Manager briefing. Salary ranges per level, an employment cost multiplier, an hours estimate, and the percentage of time you think can be recovered. A dozen or so minutes to fill in.
- Consent for the conversations with employees. Letting your team know the sessions are happening and why.
What we don't need: access to your systems, database exports, integrations, or process documentation. If you have written procedures, great, but their absence doesn't block anything. Usually that absence is part of the problem.
Security and GDPR
The division of roles is clear from day one
Controller and processor
You are the controller of your employees' data; we act as the processor under a data processing agreement.
3 separate consents
Processing answers for audit purposes, processing by AI, and automatic deletion of the data after 180 days.
AI without model training
Conversations run on OpenAI Enterprise — participant data is not used to train models.
180-day retention
After 180 days, audit data is automatically and cascadingly deleted — enforced by the system, not just declared.
Participant self-service
Every participant can download a copy of their data or delete it at any time — without contacting us.
What's attributed, what's anonymous
The "Processes" session goes into the report attributed to a person/department. The "Tools" session is fully anonymous.
We delete session data or strip its link to the person after 180 days. We don't build anything for ourselves on it, and we don't use it beyond your report.
Questions, before you ask them
Three tiers: PLN 4,900 for one or two departments and up to 10 participants, PLN 9,900 for up to four departments and 25 participants, PLN 19,900 for the whole organisation and up to 60 participants. Turnaround is 5, 10 and 15 business days respectively.
Each participant spends 20 to 30 minutes on a conversation they take whenever it suits them. There are no workshops blocking calendars and no need to gather everyone in one room. On your side, add a dozen or so minutes for the briefing.
From your salary bands and the hours employees report in the conversations. We calculate the hourly cost as salary multiplied by your employment cost multiplier, divided by the number of hours in a month. We report the result as a range from 40% to 70% of the recoverable time, because part of the recovered time goes into supervising the automation.
No. The implementation list is a ready-made brief you can execute in-house or hand to anyone. We don't take a cut of whatever you do with the report.
The part about tools can be fully anonymous. The process part is attributed, because without that we can't cross-reference how different people describe the same task. We agree the scope in a data processing agreement before starting.
No. You place the order without registering; access to the status and documents comes through a signed link sent to your address.
You'll get that in writing, with the reasoning behind it. It doesn't happen often, but it does happen, and it's a result that saves far more money than the audit costs.
A costed implementation plan instead of an interview transcript.
From PLN 4,900, results in 5 to 15 business days, no account needed.
Choose a scope