Qerify Discovery
A process audit that ends in a number, not a slide deck
We study the repetitive tasks in your team and convert lost time into real costs in PLN. You get a list of automations ranked by profit and return on investment.
From PLN 4,900Results in 5 to 15 business daysNo account needed
Before you pay, check the order of magnitude
The calculator uses the algorithm of the paid report and your estimates. The full Discovery audit verifies real hours with employees, uncovering hidden losses and the precise profit potential.
This process costs you
Realistically you will recover from PLN 0 to PLN 0 a year
Here is the math: salary times the employer cost multiplier 1.2 divided by 173 hours a month gives the hourly rate. That rate times the hours in a year gives the cost of the process. From the recovery we take a band of 40% to 70%, because part of the time recovered on paper comes back as supervising the automation and handling exceptions. This is a deliberately conservative range, not a promise.
Three documents, each for a different decision
One page for the board
A diagnosis of your processes, the automation potential and a savings calculation in PLN. The business report you need to make a profitable investment decision.
Report for managers
A detailed map of departments that pinpoints lost time, bottlenecks and data discrepancies. A ready optimisation plan for the current quarter.
Implementation list
Automations prioritised in 3 phases by ROI, starting with quick wins that pay back fastest. You hand it to a contractor as a scope ready to implement.
You get a ready implementation brief: you can deliver it in-house, outsource it or choose a certified Partner on Qerify with no extra commission.
Four steps, 5 to 15 business days
You name the people and give the ranges
You upload the list of participants and provide basic data: pay ranges and the estimated duration of processes. This is the foundation of a precise savings calculation.
Employees talk, each on their own
Asynchronous interviews (20-30 min) do not disrupt the team's work. Anonymous answers about tools reveal real inefficiencies without employees' concerns.
We cross-reference answers across departments
Discrepancies in how people describe a process point to the real sources of loss. We analyse statements for facts, repeatability and evidence, and build a coherent process audit.
A consultant reviews and approves
No report goes out automatically. A human goes through the results before you see them.
Contrast with the classic approach: Traditional workshops block the calendars of dozens of employees for whole days and cost a fortune. Discovery at Qerify runs asynchronously and delivers hard numbers without paralysing the company.
How we calculate the savings
We show the whole formula, because a number without a method is just an opinion with a decimal point.
Step by step
- We take the average of your salary range for that level.
- We multiply it by the employment cost multiplier you provide, because contributions and benefits differ between companies.
- We divide by the number of hours in a month for a standard full-time role. That gives the real cost per hour of work.
- We multiply by the number of hours the process takes over a year, counting 52 weeks.
- From that amount, we only take the share that can actually be taken over by automation.
- We report the result as a range from 40% to 70% of that share.
Why the last step: Because time recovered on paper is never recovered in full. Someone has to watch the automation, handle exceptions, and fix what doesn't work. Reporting the full amount as savings would be an overstatement, and the first quarter after implementation would expose it.
The official ROI formula calculated by the algorithm
A precise calculation instead of eyeballed estimates. The ROI engine formula:
hourly_cost = (avg_salary_range / (weekly_hours × 4.33)) × cost_multiplier annual_hours = total_weekly_hours × 52 annual_cost = annual_hours × hourly_cost savings_min = annual_cost × 0.4 × %_recoverable_time savings_max = annual_cost × 0.7 × %_recoverable_time
Confidence scale
We score every statement from a session across five dimensions: specificity (30 points), completeness (25), time-anchoring (20), exceptions to the rule (15), evidence (10). A process described consistently by three people with concrete numbers carries more weight in the report than one described vaguely by a single person.
- Specificity
- max 30 · +3 for every concrete number, −3 for vague wording
- Completeness
- max 25 · (answer layers filled in / 7) × 25
- Time-anchoring
- max 20 · 20 pts for a specific week, 0 for "usually"
- Exceptions to the rule
- max 15 · +5 for every documented exception to the norm
- Evidence
- max 10 · +5 for every piece of evidence cited
Choose a scope
You choose the scope by the number of departments and people we need to talk to. The method and the documents are the same across every variant.
Sprint
PLN 4,900
- Scope
- 1-2 departments
- Participants
- up to 10 people
- Delivery
- 5 business days
- Discovery sessions with up to 10 people
- Manager briefing and preliminary ROI estimate
- Automation recommendation report
Standard
PLN 9,900
- Scope
- up to 4 departments
- Participants
- up to 25 people
- Delivery
- 10 business days
- Discovery sessions with up to 25 people
- Manager briefing and preliminary ROI estimate
- Automation recommendation report
- Implementation prioritization by impact and effort
Immersion
PLN 19,900
- Scope
- entire organization
- Participants
- up to 60 people
- Delivery
- 15 business days
- Discovery sessions with up to 60 people
- Manager briefing and preliminary ROI estimate
- Automation recommendation report
- Implementation prioritization by impact and effort
- Summary workshop with the board
Most companies (20-200 people) choose the Standard package: researching 4 departments lets you remove the biggest time losses where teams meet. Implementation prioritisation gives the contractor the best order of work, and the management workshop (Immersion package) speeds up real savings.
The audit is a cost. Check when it pays back.
Standard costs PLN 9,900. If the sessions show you can recover PLN 20,000 a year, the audit itself pays back in the sixth month, counting from implementing the first recommendation. If they show PLN 60,000, it pays back in the second.
Being honest about the other side: If the analysis shows automation would not pay off, you get that in writing. That conclusion protects your company from losing many times this amount on misguided implementations.
Before we start
What's on your side
Minimal formalities on your side: a list of emails, pay ranges and a choice of package. Discovery handles the rest.
- Participant list. Names and email addresses from a CSV file or entered by hand. The system recognises the format automatically and removes duplicates.
- Manager briefing. Pay ranges, an employment cost multiplier and the estimated time to recover. Filling in the form takes just a dozen or so minutes.
- Consent for the conversations with employees. Letting your team know the sessions are happening and why.
What we don't need: access to your systems, databases or ready documentation. Written procedures are an advantage, but without them the audit is not blocked: that is exactly where we uncover hidden potential.
Security and GDPR
The division of roles is clear from day one
Controller and processor
You are the controller of your employees' data; we act as the processor under a data processing agreement.
3 separate consents
Processing answers for audit purposes, processing by AI, and automatic deletion of the data after 180 days.
AI without model training
Conversations run on secure OpenAI Enterprise infrastructure. Your company data is not used to train AI models.
180-day retention
After 180 days, audit data is automatically deleted from our servers in a cascade, and system safeguards strictly enforce it.
Participant self-service
Every employee can download a copy of their answers or delete them permanently at any time, on their own.
What's attributed, what's anonymous
The "Processes" session goes into the report attributed to a person/department. The "Tools" session is fully anonymous.
We delete session data or strip its link to the person after 180 days. We don't build anything for ourselves on it, and we don't use it beyond your report.
Questions, before you ask them
Three tiers: PLN 4,900 for one or two departments and up to 10 participants, PLN 9,900 for up to four departments and 25 participants, PLN 19,900 for the whole organisation and up to 60 participants. Turnaround is 5, 10 and 15 business days respectively.
Each participant spends 20 to 30 minutes on a conversation they take whenever it suits them. There are no workshops blocking calendars and no need to gather everyone in one room. On your side, add a dozen or so minutes for the briefing.
From your salary bands and the hours employees report in the conversations. We calculate the hourly cost as salary multiplied by your employment cost multiplier, divided by the number of hours in a month. We report the result as a range from 40% to 70% of the recoverable time, because part of the recovered time goes into supervising the automation.
No. The implementation list is a ready-made brief you can execute in-house or hand to anyone. We don't take a cut of whatever you do with the report.
The part about tools can be fully anonymous. The process part is attributed, because without that we can't cross-reference how different people describe the same task. We agree the scope in a data processing agreement before starting.
No. You place the order without registering; access to the status and documents comes through a signed link sent to your address.
You'll get that in writing, with the reasoning behind it. It doesn't happen often, but it does happen, and it's a result that saves far more money than the audit costs.
A costed implementation plan instead of an interview transcript.
From PLN 4,900, results in 5 to 15 business days, no account needed.
Choose a scope