How much does business process automation cost
Automating one business process usually costs 1,500 to 20,000 PLN as a one-off. Integrating two systems with a ready API starts at 1,500 PLN, an automation on Make, n8n or Zapier costs 2,000 to 20,000 PLN, and a web app built from scratch reaches 50,000 PLN. Experts charge 80 to 300 PLN per hour.
Price ranges by implementation type
| Implementation type | Tools | Work time | Implementation cost |
|---|---|---|---|
| Integrations between systems | APIs of the connected systems | 5 to 40 hrs | 1,500 to 10,000 PLN |
| Automations on Make, n8n and Zapier | Make, n8n, Zapier | 10 to 80 hrs | 2,000 to 20,000 PLN |
| Web apps without a developer | Bubble, Webflow | 40 to 200 hrs | 8,000 to 50,000 PLN |
What does the price of automation depend on?
The biggest factor is how many systems need to be connected and whether they have a ready API. A flow between an online store and an invoicing app on two popular tools usually sits at the lower end of the range. Every system without an API, every file that has to be read manually and every locally installed program adds hours of work.
The second factor is the number of rules and exceptions. A process that always follows the same path is quick to build. A process with a dozen conditions, manual approval and error handling needs testing on real data, which makes the implementation longer. At high volume you also pay for API limits and the tool's own subscription, which is billed separately from the expert's work.
How much does an automation expert charge per hour?
No-code and low-code specialists in Poland charge 80 to 300 PLN per hour. A typical automation on Make, n8n or Zapier takes 10 to 80 hours, an API integration 5 to 40 hours, and a web app 40 to 200 hours. The amount in a Qerify contract is the amount you pay, because the platform fee is already included in it.
How many months does automation take to pay back?
Across the 24 processes in our catalogue, payback takes 2 to 15 months. We calculate it for an example team: 2 people, 4 hrs a week each on the process, with a monthly salary of 8,000 PLN. You can check your own numbers in the calculator on each process page.
How much does it cost to use Qerify?
Describing your problem to Concierge and getting matched with a contractor is free and needs no account. The platform fee is 10% and is included in the contractor's quote. You pay in milestones: the money waits in escrow and reaches the contractor only after you accept the milestone.
When should you start with a process audit?
When you do not know which process to automate first, or you need numbers for the board. The Qerify Discovery process audit in the Sprint variant costs 4,900 PLN and you get the result in 5 business days. It shows how many hours and how much money you will recover on each process before you order the first implementation.
Example implementation costs
6 processes companies outsource most often. The full list of 24 processes with cost ranges and payback time is on the process automation page.
| Process | Implementation cost | Pays back after |
|---|---|---|
| Orders into the warehouse system | 3,000 to 9,000 PLN | 3 to 6 mo. |
| Issuing invoices | 2,000 to 6,000 PLN | 3 to 5 mo. |
| Leads into the CRM | 1,500 to 5,000 PLN | 3 to 6 mo. |
| Sales reports | 2,500 to 8,000 PLN | 3 to 6 mo. |
| Document workflow | 4,000 to 12,000 PLN | 4 to 8 mo. |
| Handling repetitive enquiries | 3,000 to 10,000 PLN | 2 to 5 mo. |
Questions about the cost of automation
Yes. In the Concierge chat you answer at most six questions about the process in plain words. At the end you get a job card with the scope, tools, estimated budget and timeline, next to matched contractors. The chat is free and does not require an account.
Not in full. The implementation is split into milestones. Before a milestone starts you pay its amount into escrow, and the contractor gets the money only after you accept the result. If a milestone is not delivered as agreed, you can open a dispute that is resolved by the platform's mediation.
Because the same process name covers different scopes. Sending invoices from one store to one accounting program is different work from handling three sales channels, several VAT rates and corrections. The lower end of the range applies to a simple flow on systems with a ready API, the upper end to implementations with many rules and exception handling.
They are the Qerify team's estimate based on quotes for typical implementations on Make, n8n, Zapier and no-code platforms, valid as of the date shown under the table. They are not an average of settled contracts on the platform. You will get a specific quote for your process in the Concierge chat.