Automating orders from your online shop and Allegro into the warehouse system
You sell in several places at once: your own online shop, Allegro, sometimes an enquiry by email. Each of those places has its own dashboard, and the warehouse system and accounting have theirs. Someone in the company retypes the same data from one window to another every day.
How much this process costs you a year
The sliders start from values typical for this process. Swap them for your own — the result recalculates instantly, no account and no email required.
This process costs you
Realistically you will recover from PLN 0 to PLN 0 a year
Here is the math: salary times the employer cost multiplier 1.2 divided by 173 hours a month gives the hourly rate. That rate times the hours in a year gives the cost of the process. From the recovery we take a band of 40% to 70%, because part of the time recovered on paper comes back as supervising the automation and handling exceptions. This is a deliberately conservative range, not a promise.
Where the hours go
Retyping an order is rarely just pasting an address. You have to check that the item is in stock, match the Allegro product code to the code in the warehouse, set the shipping method, generate the shipping label, then go back to the sales dashboard and mark the order as fulfilled. At ten orders a day that is a few minutes each. At fifty it is half of someone's job.
The second cost does not show up in hours. Retyping by hand produces mistakes: the wrong size, the wrong address, an item sold twice because stock only updated in the evening. A complaint costs more than the order was worth, and on Allegro it also hits your seller rating.
What automation does
Orders from every channel land in one place in the same format. Product codes are mapped once, during implementation, so a “black T-shirt, size L” on Allegro and the item in the warehouse system become the same product from then on. Stock is deducted the moment an order is placed, not at the end of the day, so overselling stops being possible.
Shipping and status travel back the same way. The tracking number goes back to the sales dashboard and to the customer, the order changes status by itself, and the sales document is created from the same data. People stay on the exceptions: an unusual delivery, an incomplete address, a return.
What it costs and when it pays back
Implementation usually falls between 3,000 and 9,000 PLN. Where your quote lands in that range depends mainly on how many systems need connecting and whether each of them has a ready-made API. A shop on a popular platform and a warehouse with an open interface sit at the bottom of the range; a ten-year-old warehouse system that can only be reached through file exports sits at the top.
The calculator above works out payback on your own numbers. Enter how many people and how many hours a week actually go into this. The default values are typical for this process, but your data decides the result.
Contractors working with these tools
This process is most often built on the tools below. Each link opens a catalog narrowed to contractors who've declared it — rates, availability, and ratings from settled contracts.
Frequently asked questions
Usually 3,000 to 9,000 PLN as a one-off. The price depends mainly on how many systems need connecting and whether each of them offers an API. API integrations on the platform range from 1,500 to 10,000 PLN, and this process sits in the middle of that range because it almost always connects more than two systems.
An integration of this size usually takes 5 to 40 hours of work, which is anywhere from a few days to three weeks with one contractor. The most common delay is not building the workflow but waiting for access and API keys from the system vendors.
If the system has an API or supports file export and import, yes. Systems with neither can still be handled, but the implementation then moves towards the top of the range. Describe your set of tools to Concierge and you will get an answer before you pay for anything.
A well-built workflow reports an error instead of swallowing it: an order that did not go through lands on a list for manual handling and someone gets notified. It is worth asking about this in the quote, because exception handling is sometimes skipped and only comes to light at the first failure.