Automating orders to suppliers
Replenishing stock currently works like this: someone checks the shelf or the spreadsheet, works out how much is missing, finds the supplier's price list from two months ago and writes the order by email. With a few dozen product lines, this check has to be repeated regularly just to stop items running out.
How much this process costs you a year
The sliders start from values typical for this process. Swap them for your own — the result recalculates instantly, no account and no email required.
This process costs you
Realistically you will recover from PLN 0 to PLN 0 a year
Here is the math: salary times the employer cost multiplier 1.2 divided by 173 hours a month gives the hourly rate. That rate times the hours in a year gives the cost of the process. From the recovery we take a band of 40% to 70%, because part of the time recovered on paper comes back as supervising the automation and handling exceptions. This is a deliberately conservative range, not a promise.
Where the hours go
Checking stock and deciding what to order is a task that has to come round regularly, whether or not anything happens to be running low. With a few dozen product lines, that is a review lasting an hour or more, and even then it is easy to miss an item that is running out faster than usual.
The cost you cannot see in the schedule is stock ordered too late or too early. A late order means empty shelves and lost sales, while an early one ties up the company's money in inventory that could be working somewhere else instead.
What automation does
Stock levels are checked at regular intervals against a threshold set for each product, and when stock falls below it, an order to the right supplier is created automatically, with the quantity calculated from the rate of sales. A person sees the proposed order and can approve or adjust it, instead of calculating everything from scratch.
Each supplier's lead times and contact details are recorded once, so the order always goes to the right address with the right expected delivery date. Confirming receipt of the goods updates the stock level in turn, closing the whole cycle without any manual data entry.
What it costs and when it pays back
Implementation usually falls between 3,000 and 9,000 PLN. The price depends on the number of suppliers and whether the reorder threshold should be fixed or calculated dynamically from the rate of sales in recent weeks.
Payback comes in the third to sixth month. Enter in the calculator above how many people and how many hours a week currently go into checking stock and writing orders to suppliers.
Contractors working with these tools
This process is most often built on the tools below. Each link opens a catalog narrowed to contractors who've declared it — rates, availability, and ratings from settled contracts.
Frequently asked questions
Usually 3,000 to 9,000 PLN as a one-off, within the platform's automation range of 2,000 to 20,000 PLN. More suppliers and a reorder threshold calculated dynamically from the rate of sales push the quote upwards.
That is decided during implementation. Most often the system prepares a proposed order for a person to approve, and full automation without approval only makes sense after a few months of trusting the calculations.
Yes, that is a standard part of this kind of implementation. A particular supplier's lead time goes into the reorder threshold calculation, so the goods arrive before the current stock runs out.
The price change has to be entered wherever the automation takes its data from, exactly as the spreadsheet or warehouse system is updated today. The automation itself does not negotiate prices or guess them.